ISO 16175-2 PDF

Give feedback ISO is applicable to products that are often termed "electronic records management systems" or "enterprise content management systems". ISO uses the term digital records management systems for those software applications whose primary function is records management. It does not seek to set requirements for records still in use and held within business systems. Digital objects created by email, word processing, spreadsheet and imaging applications such as text documents, and still or moving images , where they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO Records managed by a digital records management system can be stored on a variety of different media formats, and can be managed in hybrid record aggregations that include both digital and non-digital elements.

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Give feedback ISO is applicable to products that are often termed "electronic records management systems" or "enterprise content management systems". ISO uses the term digital records management systems for those software applications whose primary function is records management. It does not seek to set requirements for records still in use and held within business systems.

Digital objects created by email, word processing, spreadsheet and imaging applications such as text documents, and still or moving images , where they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO Records managed by a digital records management system can be stored on a variety of different media formats, and can be managed in hybrid record aggregations that include both digital and non-digital elements.

ISO does not attempt to include requirements that are not specific to, or necessary for, records management, for example, general system management and design requirements. Nor does it include requirements common to all software applications, such as performance, scalability and usability.

Given the target audience of ISO , it also assumes a level of knowledge about developing design specifications, procurement and evaluation processes, and therefore these issues are not covered in ISO Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in the high-level model for structure and overview of functional requirements.

ISO does not give specifications for the long-term preservation of digital records; this issue needs to be addressed separately within a dedicated framework for digital preservation or "digital archiving" at the strategic level. These digital preservation considerations transcend the life of systems and are system independent; they need to be assessed in a specific migration and conversion plan at the tactical level.

However, recognition of the need to maintain records for as long as they are required is addressed in ISO , and potential format obsolescence issues need to be considered when applying the functional requirements. ISO articulates a set of functional requirements for digital records management systems. The requirements are intended to: define the processes and requirements for identifying and managing records in digital records management systems; define the records management functionality to be included in a design specification when building, upgrading or purchasing digital records management systems software; inform records management functional requirements in the selection of commercially available digital records management systems; and review the records management functionality of, or assess the compliance of, an existing digital records management system.

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ISO/DIS 16175-2

Kigarisar More detailed advice on understanding how to apply the standard is provided below: Skip to content Skip to primary navigation. If you want to learn more about our data protection policy, please click here: The Business System Assessment Framework will assist with determining the appropriate functionality for your agency. ISO Part 3 should be read in conjunction with Part 1 of the standard, contains an overview of basic principles for managing records in a digital environment. International standard for records management.

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ISO 16175-1:2010

ISO uses the term digital records management systems for those software applications whose primary function is records management. It does not seek to set requirements for records still in use and held within business systems. Digital objects created by email, word processing, spreadsheet and imaging applications such as text documents, and still or moving images , where they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO Records managed by a digital records management system can be stored on a variety of different media formats, and can be managed in hybrid record aggregations that include both digital and non-digital elements.

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